Toodledo: the best GTD-enabled online task manager

Finding the best web to-do list software that works for your day-to-day need is a very hard taks to accomplish. There are so many variable involved (features, layout, devices compatibility, etc..) plus the fact that most geeks have the weird tendency to enjoy setting-up the best productivity system, so we are naturally attracted to searching for a new option for minimal reasons.

 

Toodledo is very complete, yet simple. On the web version, its inline editing capabilities gives you the flexibility to adapt your process to the day-to-day. In my personal experience, it is very difficult to stick to the full GTD methodology every day. Sometimes I just need a very basic punch list that can be pulled from my dozens of outstanding taks, and staring them in Toodledo is a very handy way to do it. Adding priorities is also a snap.

 

When you have more time to organize your activities, Toodledo also offers advanced features, such as tagging, organizing in folders, collaboration, contexts, calendar view, and much more.

 

Another great thing about this online application is its omnipresence. For me, to have a single inbox for my system, it is essential to have it everywhere. I personally have it on the following formats: the web, iPhone app, mobile version for my BlackBerry, Firefox sidebar and as a gadget on Gmail. This way I find it hard not to have it around when recording a new task or checking what's next to be done.

 

The only thing I don't like about Toodledo is it's design on the web version. I don't understand why they chose the purple-yellow combination, but I was told once that you cannot judge other's taste. In any case, I found a quick fix for that. You need to first install the Stylish Firefox add-on and then add the "Toodledo by Nonimage" style. Toodledo staff: if you read this post, I suggest you addapt you default design to Nonimage's version.

 

Toodledo is free, although after one month using it I decided to pay USD $14.95 for the Pro account. The main reason that motivated my decision was the ability to keep my completed tasks for 2 years (the basic version keeps it for a week) and the Subtasks feature. However, you also get a foldable print booklet, statistics, and the inovative "Scheduler":

The Scheduler is useful for when you are feeling indecisive or don't have the energy or motivation to be as productive as you could be. All you need to do is specify how much time you have available to work and Toodledo will tell you what to do. Toodledo analyzes your due-dates, priorities, time estimates, last modified dates, and other characteristics to determine the best use of your time. If you have 2 hours free, Toodledo can pick the tasks from your list that will be the most effective usage of your time.

The iPhone app costs USD $1.99 and is a very well built and easy to use piece of software.

 

Will Toodledo be the best task manager for you too? It's hard to tell. If you are like me, you'll probably want to test other options as well. Check this very detailed table provided on Toodledo's web site for a comparison with the competition.

 

... and on my favorite task manager: Create post about Toodledo - DONE

 

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